You are here: American University Human Resources New Hires Student Workers

Welcome to American University! Information for Student Workers

Student working with other students

We're excited that you'll be joining American University as we build on our legacy of leadership, scholarship, and service, and boldly embrace opportunities for greater impact.

This page contains a summary of the things that you'll need to do and know to transition into your new role.

If you have any questions, please email hrpayrollhelp@american.edu or call 202-885-3836.

Complete your onboarding tasks in Workday

You’ve been assigned onboarding tasks to complete as a new hire at AU. Log in to and complete your tasks prior to your start date. Please note that new onboarding tasks will appear as you complete assigned tasks.

  • Wage Theft Statement

  • Foreign National Status

  • Personal Information

  • Government IDs

  • Form I-9, Employment Eligibility Verification - all three steps must be completed within 3 days of your start date.
    This federal requirement shows your proof of U.S. citizenship or legal authorization to work in the U.S.

    • Complete Section 1 of the Form I-9 in Workday.

    • Upload your to Workday.
      IMPORTANT: This is currently not a task in Workday but must be done to complete the process. Upload your documents in your "Documents" found at:
      • Your Worker Profile > View Profile > Select Personal from the left navigation > Documents tab at the top
    • Meet with the Office of Human Resources to complete Section 2 (reviewing and verifying documents).ÌýPresent your original, acceptable, and unexpired documentation that you uploaded to Workday to an authorized AU representative. Verify your Form I-9 by:
      • Visiting the Office of Human Resources
        3201 New Mexico Avenue, Suite 350
        Washington, DC 20016
        Monday – Friday, 9:00am – 5:00pm
        Walk-ins only. No appointment needed.Ìý
        or
      • to have your documents verified remotely.
        Email hrpayrollhelp@american.edu if you have questions or need assistance.
  • Tax Forms

  • Equal Employment Opportunity Self-Identify Form

  • Voluntary Self-Identification of Disability Form

  • Voluntary Self-Identification of Veteran Status

  • Acknowledgement of Benefits Policies and Programs

  • Acknowledgement of AU Policies and Procedures and Staff Manual

  • Acknowledgement of Legally Required Disclosures

Resources

Resources for graduate student workers only

Once you've started in your new position, don't forget to finish any outstanding new hire tasks.

If you haven't already done so,

  • Complete your onboarding tasks in Workday as soon as possible.
  • Complete your Federal Form I-9 (Employment Eligibility).ÌýYour offer of employment is contingent upon you providing proof of employment eligibility in the United States and must be completed no later than three (3) days of your first day of work. There are two sections of Form I-9 that are completed in three steps:
  1. Complete Section 1 of the Form I-9 in .
  2. Upload your Ìý¾±²ÔÌý.Ìý
    IMPORTANT: This is currently not a task in Workday but must be done to complete the process. Upload your documents in your "Documents" found at Your Worker Profile > View Profile > Select Personal from the left navigation > Documents tab at the top.
  3. Meet with the Office of Human Resources to complete Section 2 (reviewing and verifying documents).ÌýPresent your original, acceptable, and unexpired documentation that you uploaded to Workday to an authorized AU representative. Verify your Form I-9 by:
  • Visiting the Office of Human Resources
    3201 New Mexico Avenue, Suite 350
    Washington, DC 20016
    Monday – Friday, 9:00am – 5:00pm
    Walk-ins only. No appointment needed.

or

  • to have your documents verified remotely.

Email hrpayrollhelp@american.edu if you have questions or need assistance.

As a student worker, you are paid every two weeks (bi-weekly). It is important that you enter your time and submit it weekly to get paid on time.

Time entry

  • Time entry is done in . Submit the time you worked weekly and it will be routed to your supervisor for approval.

If you need assistance, email hrpayrollhelp@american.edu or call (202) 885-3836.

Payroll Schedule

±«²õ±ðÌý³Ù³ó±ð Bi-weekly Payroll Schedule to check when your pay will be deposited into your bank account.